---
title: Scheduling (Early Access Preview)
description: Use the Scheduling (Beta) feature to assign employee shifts and add events in the Time Clock App for Commerce7. Keep track of work coverage and winery activities—all in one calendar.
---

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1. [Help Center - Ventura Apps for Wineries](https://help.vc.wine/?hsLang=en)
2. [C7 Time Clock](https://help.vc.wine/c7-time-clock?hsLang=en)
3. [Advanced Features (Paid Tier)](https://help.vc.wine/c7-time-clock?hsLang=en#advanced-features-paid-tier)

June 18, 2025

# Scheduling (Early Access Preview)

## The Scheduling feature lets admins create, manage, and view employee shifts directly inside the Time Clock Admin Panel. This tool is ideal for wineries managing rotating schedules, events, or seasonal staff. The scheduling module is currently in early access beta.

### **How to Access the Schedule**

1. Go to **Store \> Time Clock Admin Panel**
2. Click the **Schedule** tab
3. Use the view toggles (top right) to switch between **Month**, **Week**, or **Day**

You can also filter by **Schedule Category** using the dropdown.

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### **Adding a Shift**

1. Click the **Add New** button
2. In the **Add Schedule** window:
   
     - Select **Shift**
     - Choose one or more **Employees**
     - Assign a **Category**
     - Set the **Date**, **Start time**, and **End time**
     - (Optional) Toggle **Repeat Schedule**
     - Click **Add**

You can also **Save as Template** for reuse.

> ✅ Once saved, shifts will appear on the calendar and on each employee’s POS Time Clock view.

---

### **Adding an Event (Non-Shift)**

Use events to block off days for winery happenings like:

- Private tastings
- Pickup parties
- Facility maintenance
- Staff meetings

To create an event:

1. Click **Add New**
2. Choose **Event**
3. Enter a **Title**, **Date**, **Start/End Time**
4. (Optional) Enable **Repeat Schedule**
5. Click **Add**

> 🗓 Events will display in the calendar but do not affect timesheets or payroll.

---

### **Managing the Calendar**

Use the **Actions** dropdown for batch operations:

- **Import** or **Export** shifts
- **Send via Email** to notify employees
- **Clear Schedule** to reset shifts

Each week and month displays total scheduled hours per employee.

---

### **Shift Templates**

You can save commonly used shift blocks as templates to speed up future scheduling:

- Click **Save as Template** from the Add Schedule window
- Access templates under the **Templates** tab

---

### **Employee Experience**

- Employees can view their assigned shifts for **today** and **tomorrow** directly in **POS \> Time Clock**
- Shifts are visible by category and time
- At this time, employees cannot request or edit shifts

---

### **Best Practices**

- Use Schedule Categories to align shifts with pay rates, tips, and commissions
- Reference employee **Unavailability** to avoid conflicts
- Plan weekly in advance, then duplicate shifts forward using **Actions \> Copy** (coming soon)

---

### **FAQs**

**Q: Can employees request shifts?**  
A: Not currently. Scheduling is controlled by admins.

**Q: Can I create recurring shifts?**  
A: Yes. Use the **Repeat Schedule** toggle when adding a new shift.

**Q: Can I send shifts to employees by email?**  
A: Yes. Use **Actions \> Send via Email** to notify your team. You can send a PDF or CSV to one or multiple employees. You can choose the month and if employees should view their own or all shifts.

- [C7 Time Clock](https://help.vc.wine/c7-time-clock?hsLang=en#main-content)

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    - [FAQs & Troubleshooting](https://help.vc.wine/c7-time-clock?hsLang=en#faqs-troubleshooting)
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