---
title: Paid Time Off (PTO) – Overview & Setup
description: Configure company-wide PTO policies in the Time Clock App. Set accrual rates, carryover limits, and approval workflows—all inside your Commerce7 dashboard.
---

[Skip to content](https://help.vc.wine/c7-time-clock/paid-time-off-pto-setup#main-content)

[![Logo - Ventura - Horizontal](https://help.vc.wine/hs-fs/hubfs/Logo%20-%20Ventura%20-%20Horizontal.png?width=150&height=75&name=Logo%20-%20Ventura%20-%20Horizontal.png)](https://help.vc.wine/?hsLang=en)

- [Time Clock](https://help.vc.wine/c7-time-clock)

Open main navigation

Close main navigation

- [Time Clock](https://help.vc.wine/c7-time-clock)

 How can we help you?

- There are no suggestions because the search field is empty.

1. [Help Center - Ventura Apps for Wineries](https://help.vc.wine/?hsLang=en)
2. [C7 Time Clock](https://help.vc.wine/c7-time-clock?hsLang=en)
3. [Advanced Features (Paid Tier)](https://help.vc.wine/c7-time-clock?hsLang=en#advanced-features-paid-tier)

June 10, 2025

# Paid Time Off (PTO) – Overview & Setup

## The Paid Time Off (PTO) feature lets you track time off directly inside the Time Clock App. Admins can set accrual policies and approve time-off requests all within Commerce7. This guide covers how to configure PTO policies and manage time-off requests for your team.

### **How It Works**

1. **Open the Time Clock Admin Panel**  
   Go to **Store \> Time Clock Admin Panel** in Commerce7.
2. **Navigate to PTO Settings**  
   In the Admin Panel, click on **Settings \> Paid Time Off (PTO) Policies** to configure your rules.
3. **Enable PTO**  
   Toggle the **Enable PTO** switch to allow employees to begin accruing and requesting time off.
4. **Configure Accrual Rules**
   
     - **How many PTO hours can employees accumulate?**  
       Enter the total number of hours each employee can earn per year (e.g., 80 hours).
     - **When does an employee start accumulating PTO?**  
       Set the number of months after their hire date when PTO begins (e.g., 1 month).
     - **How many PTO hours carry over to the next year?**  
       Define how many unused hours roll over annually (e.g., 40 hours).
5. **Click Save**  
   After filling in the settings, click **Save** to activate your policy.

---

### **Admin Controls**

Once enabled, Admins can:

- View and approve time-off requests (via the **Approvals** tab)
- Adjust individual employee PTO balances (via the **Employees** tab)
- Export PTO data for payroll purposes when exporting timesheets

---

### **Best Practices**

- Align PTO settings with your internal HR policies or employee handbook
- Communicate when PTO starts accruing to new hires
- Review requests regularly to keep your calendar up to date

---

### **FAQs**

**Q: Can I have different PTO policies for different roles or locations?**  
A: Currently, the PTO policy applies globally across all employees. Customization per group is not yet supported. You can [request that feature here](https://feedback.vc.wine/time-clock)!

**Q: Can I manually update someone’s PTO balance?**  
A: No. PTO balances cannot currently be updated manually. If you need to adjust an employee’s balance, please contact us at **hello@vc.wine**.

**Q: Do employees see their PTO balance?**  
A: Yes. Staff can view their balance and request time off by going to **POS \> Time Clock**.

- [C7 Time Clock](https://help.vc.wine/c7-time-clock?hsLang=en#main-content)

    - [Getting Started](https://help.vc.wine/c7-time-clock?hsLang=en#getting-started)
    - [Core Features (Free Tier)](https://help.vc.wine/c7-time-clock?hsLang=en#core-features-free-tier)
    - [Advanced Features (Paid Tier)](https://help.vc.wine/c7-time-clock?hsLang=en#advanced-features-paid-tier)
    - [FAQs & Troubleshooting](https://help.vc.wine/c7-time-clock?hsLang=en#faqs-troubleshooting)
    - [Upgrade & Billing](https://help.vc.wine/c7-time-clock?hsLang=en#upgrade-billing)

[![Ventura](https://help.vc.wine/hs-fs/hubfs/Logo%20-%20Ventura%20-%20Horizontal.png?width=150&height=75&name=Logo%20-%20Ventura%20-%20Horizontal.png "Ventura")](http://vc.wine)

Built with ❤️ in Austin

Copyright © 2025, Ventura LLC