---
title: Managing Employees
description: Add or manage employees in the Time Clock App for Commerce7. Set pay rates, review time off, and deactivate staff while preserving time history.
---

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1. [Help Center - Ventura Apps for Wineries](https://help.vc.wine/?hsLang=en)
2. [C7 Time Clock](https://help.vc.wine/c7-time-clock?hsLang=en)
3. [Advanced Features (Paid Tier)](https://help.vc.wine/c7-time-clock?hsLang=en#advanced-features-paid-tier)

June 18, 2025

# Managing Employees

## Managing your employee list is essential for accurate time tracking, reporting, and payroll. This guide covers how to add new team members, deactivate users, and manage detailed employee information inside the Time Clock Admin Panel. This feature is only available in the paid version of the Time Clock App. If you are using the free version, users are added automatically the first time they go to clock in.

### **How to Add a New Employee**

1. **Go to Store \> Time Clock Admin Panel**
2. Click on the **Employees** tab
3. Click **Add Employee**
   
     - Complete their name, email and hire date

---

### **Additional Employee Information**

Once added, hover over the employee row and click **Edit** to manage additional details:

#### **General Tab**

- **First / Last Name**
  
  > ⚠️ Make sure the name matches their Commerce7 profile. Changing names after setup can affect tips/commissions tracking.
- **Email Address**
- **Employment Status** (Full-Time, Part-Time, etc.)
- **Access Type** (Admin or Staff)
- **Hire Date**
- **Staff Page External Link**
- **Certifications**
  
    - Add compliance or training records, with expiration dates

#### **Pay Info Tab**

- Assign multiple hourly pay rates by **Schedule Category** (e.g., Tasting Room, Office, Events)
- Option to **exclude employee from shared tip calculations**

#### **Scheduled Shifts Tab**

- View and assign upcoming shifts

#### **Time Off Tab**

- Review accrued PTO and manage pending or approved time off requests

#### **Unavailability Tab**

- View unavailability blocks
  
  > Employees can submit unavailability directly from the **Clock In** page in the POS

---

### **How to Remove or Deactivate an Employee**

1. Go to the **Employees** tab
2. Click on the employee’s name
3. Scroll down and toggle **Deactivate Employee**

> Deactivated users cannot clock in/out, but their records remain in reports and payroll exports.

---

### **Additional Notes**

- Admin users and deactivated employees do not count toward billing unless they clock in during the billing month

---

### **FAQs**

**Q: Can I delete an employee permanently?**  
A: No. Employees can only be deactivated to preserve historical data.

**Q: What happens if I reactivate someone?**  
A: All previous settings, pay rates, and history will be restored automatically.

- [C7 Time Clock](https://help.vc.wine/c7-time-clock?hsLang=en#main-content)

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    - [Advanced Features (Paid Tier)](https://help.vc.wine/c7-time-clock?hsLang=en#advanced-features-paid-tier)
    - [FAQs & Troubleshooting](https://help.vc.wine/c7-time-clock?hsLang=en#faqs-troubleshooting)
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