---
title: Managing Approvals
description: Learn how to manage Time Off and Timesheet Edit approvals in the Time Clock App. Review, approve, or deny employee requests with email notifications built-in.
---

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June 18, 2025

# Managing Approvals

## The Approvals tab allows administrators to review and approve two types of employee requests: Time Off Requests (PTO) and Timesheet Edits.  These requests appear in a single unified queue, organized by status: Pending, Approved, or Denied.

### **How to Access Approval Requests**

1. Go to **Store \> Time Clock Admin Panel**
2. Click on the **Approvals** tab in the top navigation
3. Use the dropdown to filter by **Pending**, **Approved**, or **Denied**

Each entry includes:

- **Employee Name**
- **Type** (e.g., Time Off Request)
- **Details** (e.g., date range)
- **Comments** (if submitted by the employee)
- Action buttons: **View**, **Approve**, or **Deny**

---

### **Reviewing and Managing Requests**

#### View Request Details

Click **View** to open a detailed modal that shows:

- Requested dates/times
- Total hours (for PTO)
- Employee notes or comments

#### ✅ Approve a Request

1. Click **Approve**
2. Optionally enter admin notes or internal comments
3. Click **Approve** again to confirm

#### ❌ Deny a Request

1. Click **Deny**
2. Enter the reason in the **Comments** field
3. Click **Deny** again to submit

> 📧 The employee will receive an email with the outcome of the request (approved or denied), including any comments you add.

---

### **Time Off Request Behavior**

- Once approved, PTO is **automatically subtracted** from the employee's available balance
- Approved time off appears in the employee’s schedule and is included in export files
- Denied requests remain visible but do not affect accruals

---

### **Timesheet Edits**

When an employee submits a **Timesheet Edit**, they are requesting changes to:

- Clock-in/out times
- Break/lunch periods
- Shift corrections or missed punches

You can review and approve or deny these just like PTO requests.

---

### **Best Practices**

- Review requests daily to avoid payroll delays
- Use the **comment box** to document reasons for denial or approval notes
- Use **filters** to review past approvals for audits or disputes

---

### **FAQs**

**Q: Can employees cancel a request after submitting?**  
A: No. Only admins can remove a request. Employees should notify a manager if submitted in error.

**Q: Are approvals synced with the employee schedule?**  
A: Yes. Approved time off blocks are reflected in both the admin calendar and the employee’s external view.

**Q: What happens if I approve overlapping requests?**  
A: The system does not restrict overlaps. Use your judgment to resolve conflicts.

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