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Enabling PIN Access

PIN Access allows employees to clock in and out using a 4-digit PIN, eliminating the need to search for their name or use a shared login. This feature improves security and speeds up the clock-in process, especially in busy tasting room or retail environments.

How to Enable PIN Access

  1. Go to Store > Time Clock Admin Panel

  2. Click the Settings tab

  3. Navigate to Access in the left-hand settings menu

  4. Toggle Allow clocking in / out from a shared device (Enable PIN) to ON

  5. Save your changes

Once enabled, employees will see a PIN entry option on the POS Clock In screen.


Assigning a PIN to Each Employee

  1. Go to the Employees tab

  2. Click into an employee profile

  3. Under the General section, locate the PIN field

  4. Enter a unique 4-digit code

  5. Click Save

🔒 Each PIN must be unique and memorable to the employee. Duplicate PINs are not allowed.


Employee Clock-In Experience

When PIN access is enabled:

  • Employees see a “Clock In with PIN” option on the POS screen

  • They enter their PIN and are instantly clocked in

  • No name lookup or profile selection is needed


Best Practices

  • Choose PINs that are easy to remember but not guessable (avoid birthdays or “1234”)

  • Consider printing PINs on laminated cheat sheets for new hires if needed

  • Update PINs if employees leave or roles change


FAQs

Q: Can the staff use the same PIN for Time Clock and Commerce7?
A: Yes. For security reasons, however, we can't preset those PINs. PINs have to be manually added by an Admin in the Time Clock Admin Panel.

Q: Can employees set or change their own PINs?
A: No. Only admins can assign or update PINs in the employee profile.

Q: What if someone forgets their PIN?
A: Admins can look it up or reassign a new one in the Time Clock Admin Panel.

Q: Can I disable PIN access later?
A: Yes. Just toggle it off in the Settings > Access panel.