Enabling PIN Access
PIN Access allows employees to clock in and out using a 4-digit PIN, eliminating the need to search for their name or use a shared login. This feature improves security and speeds up the clock-in process, especially in busy tasting room or retail environments.
How to Enable PIN Access
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Go to Store > Time Clock Admin Panel
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Click the Settings tab
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Navigate to Access in the left-hand settings menu
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Toggle Allow clocking in / out from a shared device (Enable PIN) to ON
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Save your changes
Once enabled, employees will see a PIN entry option on the POS Clock In screen.
Assigning a PIN to Each Employee
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Go to the Employees tab
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Click into an employee profile
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Under the General section, locate the PIN field
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Enter a unique 4-digit code
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Click Save
🔒 Each PIN must be unique and memorable to the employee. Duplicate PINs are not allowed.
Employee Clock-In Experience
When PIN access is enabled:
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Employees see a “Clock In with PIN” option on the POS screen
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They enter their PIN and are instantly clocked in
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No name lookup or profile selection is needed
Best Practices
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Choose PINs that are easy to remember but not guessable (avoid birthdays or “1234”)
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Consider printing PINs on laminated cheat sheets for new hires if needed
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Update PINs if employees leave or roles change
FAQs
Q: Can the staff use the same PIN for Time Clock and Commerce7?
A: Yes. For security reasons, however, we can't preset those PINs. PINs have to be manually added by an Admin in the Time Clock Admin Panel.
Q: Can employees set or change their own PINs?
A: No. Only admins can assign or update PINs in the employee profile.
Q: What if someone forgets their PIN?
A: Admins can look it up or reassign a new one in the Time Clock Admin Panel.
Q: Can I disable PIN access later?
A: Yes. Just toggle it off in the Settings > Access panel.